Starting October 2025, Czech employers will face stricter requirements when hiring foreign workers.

From this date, companies must notify the Labor Office before a foreign employee begins work — not on the first working day, as was previously allowed.

The new regulation, introduced by the Ministry of Labor and Social Affairs (MPSV), aims to increase transparency and improve oversight of foreign employment in the country. Employers who fail to comply will risk fines of up to CZK 3 million for allowing unregistered work.

How the New Registration Process Works

Employers must now submit detailed information through digital platforms — either via the Labor Office’s online portal, through XML files sent from the company’s data box, or through direct integration with the ministry’s information system.

For EU citizens and others with free access to the Czech labor market, an information card will be used. Non-EU citizens or those requiring work permits will need a separate notification form.

The obligation applies to all foreign workers, including EU nationals, family members of Czech citizens, and holders of both work permits and exemptions.

What’s Coming Next

From April 2026, a new unified reporting system will take effect. Employers will be required to submit monthly reports containing data about their foreign employees. The information will feed into a central register, eliminating the need for duplicate submissions to multiple government departments.

According to the ministry, this modernization will streamline administrative processes and allow better coordination between the Labor Office, social services, and immigration authorities.

Enforcement and Penalties

If a foreign worker begins employment before proper registration, the case will be treated as illegal (unregistered) work. Companies found in violation face financial penalties of up to CZK 3 million, depending on the severity of the breach.

Labor inspectors will continue to carry out random checks, focusing particularly on industries where the employment of foreign labor is most common — such as construction, logistics, and manufacturing.

 

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