Like all other major tech companies, Google is all-in on AI with its Gemini efforts. Now, it’s bringing a lot of what makes Gemini genuinely useful to its Workspace apps under a new banner: Workspace Intelligence. In short, the system allows Gemini to pull context about the work you do from apps like Gmail, Drive, Chat and more to streamline all kinds of tasks you need to do across them.
“Workspace Intelligence delivers unified, real-time understanding to power agentic work — it does more than just connect to your apps and pull from your data to create an output,” Google said in the blog post announcing the features. “It is a secure, dynamic system that inherently understands complex semantic relationships within your Workspace apps (such as Docs, Slides, or Gmail) content, your active projects, your collaborators, and your organization’s domain knowledge.”
So what does that mean in layperson’s terms? Across Google’s Workspace apps, Gemini is aware of what you’ve been working on and who you’re working with in other Google apps. That gives it the necessary context to help you quickly put together slide decks, to-do lists, and more by understanding what’s important and timetables for your work. (That’s the goal, anyway.)
In Google Chat, for example, you can use Ask Gemini to summarize important tasks, unread threads, and urgent action items for you and your teammates. It can also schedule meetings for you based on everyone’s availability, generate documents according to your parameters and find files based on descriptions you give it.
In Sheets and Docs, Gemini can use the business data it has access to across your workspace to generate entire editable slideshows, spreadsheets, infographics and more according to your instructions. It can also respond to and act on comments in your documents, automatically making requested edits along the way.
One of the more impressive examples of Workspace Intelligence in action is with the AI Inbox in Gmail, which serves up a to-do list of actions and summarizes things you should know about across your inbox. If you field dozens or hundreds of emails per day, the AI Inbox could be a handy tool for sorting out exactly what you need to respond to and what you don’t.
“Your most important data is already in Google Workspace,” Google said in the blog post announcing Workspace Intelligence. “By combining the quality of Google-grade search and indexing with Gemini’s advanced reasoning, Workspace Intelligence delivers highly accurate, personalized context for every app within the secure confines of the Workspace platform.”
Some of the features associated with Workspace Intelligence are available now, while others will be headed to Google apps soon. Again, the initial rollout is for the Workspace versions of the apps — that is to say, the professional versions. There’s no word as to if or when these features will trickle down to the consumer version of Google’s app suite.